Step 1 - NEEDS ANALYSIS

The first step is to identify and define the need. Poor identification of needs may lead to inefficiencies and sub-optimal investments in property.

Having defined the need, all options for satisfying that need are evaluated. Where the preferred solution is a property procurement activity, the procurement process proceeds through steps 2 to 6.

• Key Documents
• TC08-11 Results and Services Plans (RSPs)
• TC08-7 Revised Project Size/Risk Thresholds for the Submission of Business Cases and Gateway Reports
• Key Guidelines
• TPP08-5 Guidelines for Capital Business Cases

Define the need

This need can be initiated though various means including:

• An expiring property agreement with a need for renewal
• Current technologies having passed their operational life
• New technologies providing the opportunity to improve efficiency
• Changing or new service requirements in the community.

This must align with the agency’s Results and Services Plan or Corporate Plan

Identify options to satisfy the need

Options for satisfying the need should include:

• Using existing resources within the agency
• Collaboration with another agency
• Demand Management
• Procurement.

Justify decision to procure

The options are evaluated to determine which will best meet the identified need and adequately address the risk.

If an investment in a property is proposed, this must be reviewed and endorsed by the Government Asset Management Committee.

Where procurement represents the best solution, a strategic Gateway Review is required for all projects valued at $10 million or above, commencing in years 2-4 of the upcoming forward estimates period, or proposed for inclusion in the State Infrastructure Strategy and for projects assessed as high risk using the Gateway Project Profile Assessment Tool.