Contract Management - Minor Works

Introduction

Procurement Practice guidance material is provided to assist in managing Minor Works construction contracts entered under the NSW Government Procurement System for Construction.

• Procurement Practice Guides to assist in understanding the General Conditions of Contract.
• Checklists to assist in the effective management of key requirements.
• Contractual authorities to assist in the administration of a Minor Works contract.
• Sample letters to assist in taking appropriate action under certain clauses in the Minor Works General Conditions of Contract are identified by the relevant clause number and title.

Procurement Practice Guides

• Minor Works clause commentary

Checklists

• Principal’s Agent’s functions and responsibilities
• Principal’s Representative’s functions and responsibilities
• Security in form of an 'unconditional undertaking'

Contractual authorities

• Schedule of Contractual Authorities (Minor Works contracts)

Sample letters

• Advice to unsuccessful tenderers
• Letter of Award (Minor Works contracts)

1A   Appointment of Principal's Agent
1B   Appointment of Principal's Representative
1C   Change of Principal's Agent
1D   Change of Principal's Representative
3A   Contractor's design documents (no errors identified)
3B   Contractor's design documents (errors identified)
5A   Proof of insurance
5B   Confirmation of insurance premium payment – Contract Works and public liability
5C   Confirmation of insurance premium payment – Asbestos liability
8A   Non conforming work
8B   Acceptance of non conforming work
11A   Notice of Completion
11B   Omissions and defects existing prior to Completion
11C   Reasons for not issuing a notice of Completion
12A   Extension to the period for Completion
12B   Refusal to extend the period for Completion
12C   Remission of liquidated damages
13A   Request for lodgement of security
13B   Receipt of security
13C   Request for payment of the Contract Sum
13D   Payment Schedule
13E   Payment held awaiting statutory declaration
13F   Conditions precedent to payment of employees, subcontractors or suppliers
13G   Reply to a complaint by an employee, subcontractor or supplier
13H   Notice of a payment complaint
13J   Conflicting statutory declarations
14A   Notice of defect
14B   Rectification of defects by others
14C   Endorsement for release of unconditional undertaking
15A   Breach of Contract (Show Cause notice)
15B   Take over notice
15C   Termination notice
15D   Call up of unconditional undertaking
16A   Notice of dispute